Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. here. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. 0 points. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. For example, a report generated on February 15, 2015 The PHA shall retain subcontractor certifications for 3 years. (l) Pre-contract housing quality standards (HQS) inspections. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. learn more about the process here. (20 points. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. 5 points. SEMAP scores shall be rounded off to the nearest whole percent. (c) On-site confirmatory review. (2) HUD verification method: MTCS Report. Recent Presentations Content Topics Updated Contents Featured Contents. A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. 15 points. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. . This document is available in the following developer friendly formats: Information and documentation can be found in our SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. An PHA may appeal its overall performance rating to HUD by providing justification of the reasons for its appeal. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. 30 plus 1 for each 200 (or part of 200) over 2000. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. 20 points. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. (d) Monitoring. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. How does SEMAP improve program performance? HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA's performance is measured to show whether the PHA administers the program properly and effectively. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. endstream endobj 374 0 obj <>stream %PDF-1.6 % (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. 20 points. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. Housing and Urban Development, U.S. Department of Housing and Urban Development, 451 7th Street, S.W., Washington, DC 20410 (n) Lease-up. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. As a 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. SEMAP Ratings - United States Department of Housing and Urban Development 10 points. (20 points. The in-page Table of Contents is available only when multiple sections are being viewed. Title 24 was last amended 12/21/2022. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (d) Modified rating on an indicator. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . What are the 14 key indicators of performance? 5 points. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). 985.3 Indicators, HUD verification methods and ratings. ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent b. Deconcentration Bonus Indicator. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 15 points. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. (See 985.3.). 5 points. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. 2000 was the first year in which PHAs were formally evaluated under SEMAP. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. mo[ /!+)'"#cDW~Rb`HJ&SA`AroihmAWZ'=zffFaviRES1jl)8*JkMQ;h$v#E"L*2wy#bjdcfH+Cyl6'zNF D10gwr 10 points. 985.3 Indicators, HUD verification methods and ratings. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. 1437a, 1437c, 1437f, and 3535(d). What regulations cover this program? HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. 4. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. The PHA must implement a thorough corrective action plan that HUD will monitor, to ensure improvement in program management. information or personal data. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (c) PHA corrective action plan. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. Aftercare services It is not an official legal edition of the CFR. (2) HUD verification method: MTCS Report. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. developer resources. This section states the performance indicators that are used to assess PHA Section 8 management. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. (15 points. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. U.S. Department of (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. learn more about the process here. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (b) Applicability. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. December 1 2022. This fourth edition of RISERegulatory Indicators for Sustainable Energycaptures policy and regulatory support that enhances sustainable energy in the form of 30 indicators and 85 subindicators distributed among four pillars: electricity. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). Ability to negotiate and mediate issues while utilizing stellar customer service skills. 404 0 obj <>stream The following is a list of regulatory waivers eligible for expedited review: The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. 5 points. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. 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